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Exhibition 1971

Directorate of Telecommunications
ADMINISTRATION
By: R J P Hayes

... continued from Page 1

Administration and Organisation

The Headquarters staff is organised in 4 groups - Forward Planning, Current Engineering, Field Services and Administration. The Administration group consists of 40 administration and typing staff who are employed in 5 sections as follows:

Finance and Accounting
Purchasing
Customer Requirements
Staffing
Training

1 Finance and Accounting

This section

a. co-ordinates the Directorate's estimates and financial affairs generally. It ensures that the various returns required by the Home Office Finance Department in respect of income and expenditure in the current year, in the following year, and (for the purposes of the Public Expenditure Survey Committee) over the neat 5 years, are submitted at the appropriate time;

b. prepares the financial submissions on telecommunications to the Common Police Services Committee including the detailed schedules of depot running coats. It also provides the necessary information for the apportionment of costs among the various customers who use the Directorate's services;

c. in consultation with the Home Office Finance Department, assesses the various rentals for telecommunications equipment and keeps them under review to ensure that they are economic. The basis of calculating rental charges is designed to ensure that the capital cost of equipment plus that of any sets required to be held at Depots as maintenance reserves is recovered, together with interest on the investment, within a term of years representing the average expectation of useful life in service. An allowance is also included for minor modifications and expenditure on maintenance components throughout the period;

d. keeps under review all other charges made by the Directorate for the sale of equipment and provision of manpower to meet emergency or other requirements;

e. deals with the ordering, progressing and accounting of Post Office telephone, telegraph and other facilities for all Home Office services.

2 Purchasing

This section is responsible for the procurement of all telecommunications equipment required by the Directorate. It places orders direct for equipment and spares costing less than £1,000. For orders over that amount the formal government contract procedure is followed. The section co-ordinates the evaluation of tenders received which takes into account all relevant factors - for example, price, delivery date and conformity with technical specification. It is often necessary to obtain models and field trials are sometimes conducted before a final decision is made and the contract placed. The section progresses a11 deliveries, approves invoices for payment and keeps records of the financial and delivery situation of all contracts.

Expenditure on equipment and spares is expected to amount to £2,500,000 during the current financial year.

3 Customer Requirements

This section ascertains additional and replacement requirements of the Directorate's customers, makes financial provision for expenditure on telecommunications equipment to meet those requirements and liaises with the Procurement Section which buys the equipment. The necessary information to enable these assessments to be made is obtained by annual enquiry of chief officers and by reference to Directorate records.

When firm operational requirements are received from customers the Section authorises the issue of equipment from central stores for installation by the field staff.

The section also has responsibility for operating licensing aspects, and the installation of standby power supplies at wireless relay stations within the emergency network.

4 Staffing

This section is concerned with the general administration and organisation of the Directorate. In particular it is concerned, in conjunction with the Home Office Establishment Department, with the recruitment, allocation and transfer of staff and their pay and conditions of service; and with the complementing of all the Directorate's establishments. The section is also concerned with stores procedures and it co-ordinates the building programmes at the Directorate's establishments and arranges for the provision and replacement of all vehicles required by the field services.

The section also includes the Project Control Office and Library. The project control system is designed to progress all the activities of the Directorate, to provide information on work load assessments, and to enable necessary action to be taken to avoid delays and to meet target dates. The officer in charge of project control also maintains the Directorate's technical library.

5 Training

This section works in close co-operation with the Home Office Training Branch. It co-ordinates all the Directorate's training activities. This includes the arrangements for day release courses which are undertaken by a high proportion of technical staff with a view to obtaining National Certificates and City and Guilds qualifications. Internal training includes management courses and systems courses designed to give detailed training to technical staff in control room, link and main station apparatus. Over the next 12-18 months a programme of logic circuitry and visual display unit training will be undertaken in readiness for the maintenance of the terminal equipment of the police national computer.

The section is arranging technical courses for Police and Fire Communications Officers and the training of Civil Defence volunteers throughout the country.

The training officers devote a considerable amount of time to the production of various handbooks and to giving lectures to the Directorate's various Customer Services.

Appendix B shows the organisation of the Administration Section of the Directorate.

Mr Hayes was appointed Deputy Director (Administration) of the Directorate of Telecommunications on 1 May 1971, He joined the Civil Service in 1937 and served in the Ministry of Transport and Ministry of Food before transferring to the Home Office in 1954. In the Home Office he has served in the Police Department and in the Establishment and Organisation Department. He was promoted to Senior Principal in 1969.

Acknowledgement: Home Office DOT Exhibition 1971 Papers
page updated: 08/11/19


	APPENDIX B Administration Organisation Chart 1971


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